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Basic Policy on Protection of Personal Information

Privacy policy

Privacy Policy

The English version is provided for reference purposes only, and in the event of any discrepancies, the interpretation will be based on the Japanese version.
Entry, INC. (hereinafter “we”), thoroughly understands our social responsibility for protecting all personal information handled by our company,and protect the rights of our clients, and comply with laws and regulations regarding personal information.
Furthermore, to carry-out the following policies, we created a personal information protection management system and we all will work towards continuous improvement, while always paying attention to the latest IT technology developments, the change of social demand and business environment.

  1. We take into consideration the contents and scale of business, and to execute business we clearly determine the purpose of use of personal information to the necessary extent.
    We abide by established internal rules regarding the appropriate acquisition, use and provision of personal information.
    Furthermore, we take measures not to use or provide personal information for any purpose beyond the scope of your consent.
  2. We comply with personal information laws and regulations, national guidelines and other norms.
  3. Against leakage, loss and destruction of personal information, we implement rational safety measures and use business resources so that the personal information security system can improve continuously. In addition, in case of emergency, we will take corrective measures immediately.
  4. We carry out the proper management by appointing a person, who is given the responsibility and authority to operate the personal information protection management system.
  5. We continuously improve our personal information protection management system through education, operation, audits and reviews.
  6. We set up a personal information inquiry desk for requests regarding disclosure, correction, deletion, cease of utilization and cease of provision to third party of personal information. We will respond to these requests and other complaints or consultation within 2 weeks.

Personal information protection policy establishment date: November 1, 2010
Last revised date: December 16, 2022
ENTRY,Inc.
Representative Director Jun Teramoto

Personal Information Complaint and Consultation Desk

Personal information protection Manager

TEL
03-6302-0910
FAX
03-5909-3204
MAIL
info-privacy@entry-inc.jp
Reception hours
10:00 AM – 5:00 PM(excluding weekends and public holidays)

Public announcement regarding Personal Information

Name and address of business operator handling personal information and name of representative

Entry, Inc.
Address: 41F Shinjuku Sumitomo Building, 2-6-1 Nishishinjuku, Shinjuku-ku, Tokyo, 163-0241
Representative Director: Jun Teramoto

Purpose of use of Personal Information

We use personal information provided to us by you for only the following purposes.
However, the following personal information provided to us from another company through outsourcing, or information regarding personnel evaluation cannot be disclosed.

Type of Personal Information
Purpose of Use
Personal Information of dispatch worker

Purpose of Use

  • To conduct communication and reception upon registration procedures
  • To manage hiring operations
  • To manage employment
  • To perform any kind of work related to provision of information about the worker’s skills, experience and qualifications to our clients
  • To inform, receive entries for, and dispatch commemorative items or gifts for various surveys, campaigns, events, etc. conducted by our company
  • To facilitate various surveys, campaigns, etc. related to the operation of marketing research
Personal Information of workers registered at a recruitment agency

Purpose of Use

  • To conduct communication and reception upon registration procedures
  • Job matching and notifying clients based on the Employment Security Act
  • To perform any kind of work related to employment placement service
Personal Information of users of Sharejob Service

Purpose of Use

  • To conduct communication and reception upon registration procedures
  • To match “workers” with “job requests”
  • For clients to verify the skills, qualification and experience of workers
  • To select adequate workers and clients, and if necessary for the execution of the task, to contact each other
  • For identity verification of clients
  • To pay fees
  • To respond to your enquiries
Personal Information of users of Osikatsu Service

Purpose of Use

  • To conduct communication and reception upon registration procedures
  • To conduct transactions
  • To inform the senders of the receiver’s address
  • For identity verification of users
  • To pay fees
  • To respond to your enquiries
Personal Information of ENTRY INSIGHT Users

Purpose of Use

  • To extract survey participants, request surveys, confirm survey results, and carry out other necessary aspects of marketing research
  • To promote our client’s services, we may deliver targeted advertisements
  • To provide compensation for survey participants and to send prizes, survey samples, etc.
  • To respond to inquiries from survey participants, etc
  • To conduct campaigns or contests related to the operation of marketing research, and to send newsletters, etc.
  • To address any other matters ancillary or related to the above

●Personal Information of Employees

Type of Personal Information
Purpose of Use
Personal Information of recruitment candidates

Purpose of Use

  • For recruitment selection
  • To respond to your enquiries
Personal Information of employees

Purpose of Use

  • For employee management
  • For payroll management
  • To register employees for employment insurance and social insurance
  • To respond to your enquiries

●Company’s Information and Personal Information of Business Partners

Type of Personal Information
Purpose of Use
Company’s Information and Personal
Information of Business Partners

Purpose of Use

  • For business negotiations and any related work
  • For procedures to prepare contracts and invoices, etc.
  • To respond to enquiries
  • To confirm contact information to get the company’s service information

●Personal Information acquired based on Individual Number System

Type of Personal Information
Purpose of Use
Individual Number of employees and
registered dispatch workers

Purpose of Use

  • a.To prepare withholding certificate about earned income and retirement income
  • b.To apply for employment insurance
  • c.To apply for health insurance and employee pension
  • d.For administrative procedures determined in the law regarding social security, tax and disaster countermeasures
Individual Number of other than employees

Purpose of Use

  • To prepare payment record for remuneration and fees, etc.
  • To prepare payment record of dividend, distribution of surplus and interest
  • To prepare payment record for compensation regarding usage of real estate, etc.
  • To prepare payment record for compensation regarding takeover of real estate
  • For administrative procedures determined in the law regarding social security, tax and disaster countermeasures

In addition, specific personal information provided to us through commissioned work will be used only for the purpose to execute the commissioned work, and be used in compliance with the relevant law.

Disclosure, etc. of personal information

Regarding notification about purpose of usage, disclosure, correction or deletion, cease of utilization and cease of provision of personal information, please contact our【Support Desk】 to receive the「Personal Information Disclosure Request Form」and send it back with the necessary documents and administration fee.

Identity verification documents

In case of request for disclosure, etc. of personal information, please enclose one of the following documents for identity verification along with the「Personal Information Disclosure Request Form」.
However, if your permanent address is mentioned on the document, please paint it black to conceal it before sending it to us.

(1)In case you file the request yourself

  • Copy of an identity card, such as driver’s license, passport, residence card etc.

(2)In case a representative files the request for you

In case a representative files the request, please enclose one of the following documents as well with the「Personal Information Disclosure Request Form」and one of the documents mentioned above (1).

  • Copy of an identity card to confirm the representative, such as driver’s license, passport, resident card etc.
  • If the representative is a lawyer, a document that includes their registration number
  • Authorization letter

Administration fee

Regarding the request about notification of the purpose of use and disclosure of personal information, we will collect 1,000 yen (consumption tax included) as an administration fee per one request.
When you mail the request form to our company, please enclose a 1,000 yen worth of postal stamp.
We shall notify you if the administration fee is insufficient or not enclosed.
If you do not pay the requested fee within 1 week after we notify you, your request will be void.

Safety management measures

We carry out the following safety management measures.
(Organizational safety management measures)
Our company appoints a person, who is in charge of handling personal data, and we clarify who can and what kind of data they can handle. Furthermore, we conduct self-examination periodically, and also conduct inspection by a person from another department or by an external organization.
(Human safety management measures)
We regularly educate all of our employees about precautions regarding handling of personal data, and they agree with our non-disclosure policy.
(Physical safety management measures)
In the area where the personal data is stored, we restrict who gets access, and what kind of electronic device is being carried in.
Furthermore, we prevent unauthorized access to personal data, and take measures to protect electronic devices,
digital media or documents related to personal data from being stolen or going missing.
(Technical safety management measures)
We control access to personal data and restrict who can and what kind of personal information data base etc. they can handle. We also introduce a system to prevent the information system, which manages the personal data, from unauthorized access from outside or being attacked by malware.

Contact information for handling of complaints

The contact information for inquiries regarding the personal information protection policy is as follows.

TEL
03-6302-0910
FAX
03-5909-3204
MAIL
info-privacy@entry-inc.jp
Destination
Personal information protection Manager
Reception hours
10:00 AM – 5:00 PM(excluding weekends and public holidays)

We are sorry for the inconvenience, but we can only accept requests and inquiries about personal information at this contact point.

【Name of authorized personal information protection organization and contact information for handling of complaints】
We are member of the following authorized personal information protection organizations.
Note: The following organizations only accept complaints regarding personal information.

<Contact information for handling of complaints①>
Name of authorized personal information protection organization: JIPDEC
Contact information for handling of complaints: (Authorized Personal Information Protection Organization Secretariat)
Address: Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032
Phone number: 03-5860-7565 / 0120-700-779

<Contact information for handling of complaints②>
Name of authorized personal information protection organization: Japan Users Association of Information Systems(JUAS)
(Authorized Personal Information Protection Organization Secretariat Consultation Service Office)
Address: 8F Nihonbashi Horidomecho Nichome Bldg., 2-4-3 Nihonbashi Horidome-cho, Chuo-ku, Tokyo
Phone number: 03-3249-4101